Procedure followed in decision-making including the channels of supervision

1.Narmada Control Authority (NCA) is a 17-Member high-level body constituted by the Government of India in exercise of the powers conferred by Section 6-A of the Inter-State Water Disputes Act to give effect to the decisions of the Narmada Water Disputes Tribunal (NWDT)-1979. Secretary, Govt. of India, Ministry of Water Resources is the Chairman of the Authority with 4 Union Secretaries (from the Ministry of Power, Environment & Forests, Social Justice & Empowerment and Tribal Welfare), Chief Secretaries of Gujarat, Madhya Pradesh, Maharashtra and Rajasthan (total 4) and 1 officer of the rank of Chief Engineer from each of the above States (4 in total) and 4 Independent full-time Members appointed by the Govt. of India. One of the 4 independent members is designated as Executive Member of the Authority who is in-charge of overall administration / finance of the NCA's Secretariat and the remaining 3 members are from the disciplines of civil engineering, power engineering and Environment & Rehabilitation.

2. The NWDT has given detailed directions for the construction of the Sardar Sarovar Project (SSP) in Gujarat, which is an inter-state project in which the States of Gujarat, Madhya Pradesh, Maharashtra and Rajasthan are the beneficiaries and are sharing the cost of implementation of SSP in the proportion / manner fixed by the NWDT/NCA. The main thrust on NCA is to ensure the implementation of the decisions of the NWDT in regard to SSP. In addition, the monitoring of the construction of Indira Sagar Project (ISP) and its reservoir regulation to ensure regulated releases to SSP from upstream projects, flood forecasting in the Narmada basin, maintaining Annual Water Account of Narmada basin, monitoring of the generation & distribution of power from Sardar Sarovar power complex are the other activities being looked after by the Authority. The Authority in control of power houses shall also follow the directions of the NCA in so far as the use of water is concerned.

The Secretariat of the Authority has its headquarters at Indore (Madhya Pradesh). The Executive Member, the other 3 independent members and a Secretary to the Authority are part of this Secretariat. The Secretary, NCA is not a member of the Authority. The Authority has also employed other officers and staff in various grades in the Secretariat for discharging its duties / functions assigned to it.

3. All the decisions pertaining to implementation of Sardar Sarovar Project are taken by the Authority itself in its meetings held from time to time. It has also constituted Sub-Groups / Sub-Committees headed by the senior officers of the rank of Secretary / Additional Secretary / Joint Secretary of the Govt. of India for making recommendations for decision making. The composition & functions of the Sub-Groups / Sub-Committees have been compiled separately. The decisions of the Authority are binding on all the Party States. However, a Review Committee for Narmada Control Authority (RCNCA) with the Union Minister (Water Resources) as its Chairman, Union Minister (Environment & Forests) and Chief Ministers of Gujarat, Madhya Pradesh, Maharashtra and Rajasthan as its members has also been constituted by the Govt. of India under the directions of NWDT which can review the decisions of the Authority either suo-moto or on the application of any party States or Secretary to the Govt. of India, Ministry of Environment & Forests.

4. The Secretariat of the Authority is required to compile the data / information either by obtaining from the party States or from any other source as available. Whenever a decision is required from the Authority on any issue to ensure implementation of the directions of the Tribunal, a self-contained agenda note is prepared by NCA Secretariat based on the information / data available with it and collected from the party States and put up to the Authority. The agenda notes are normally prepared by the concerned officers under the guidance of Members and passed on to the Secretary, NCA who after compilation of the agenda on various issues puts up the same to Executive Member, NCA for approval of Chairman, NCA before it is placed before the Authority in its full fledge meeting. The agenda is circulated to the Members of the Authority about 10 days in advance prior to the meeting. There is also a provision to call emergency meeting of the Authority, if the situation so demands. The decisions of the Authority are recorded in the form of minutes (to be confirmed in the subsequent meetings). The Secretary, NCA is responsible for circulation of agenda & minutes after due approval. Normally all the technical issues are discussed in the Sub-Groups / Sub-Committees for which the agenda is prepared by the Secretary of the respective Sub-groups. The decisions of Sub-groups are also recorded in the form of minutes which after approval of Chairman of the Sub-groups are circulated and put up to the Authority for information / ratification / approval. Member-Secretaries of the respective sub-groups are responsible for the correctness of the agenda/minutes. The administrative / financial matters are also put up to NCA for decisions. In critical cases the advise of MOWR is obtained on these matters. The agenda & minutes of the meetings of the Authority and its Sub-groups / Sub-committees and that of RCNCA form part of the permanent record of NCA which is to be maintained by the Secretary, NCA.

5. Chief Engineer, NCA is responsible for preparation of Annual Water Account, collection and analysis of hydromet data in Narmada basin. This database is made use off in preparing proposals for the Authority / its Sub-groups for taking decisions from time to time. For the collection of Hydro meteorological data in Narmada basin, NCA is establishing Real Time Data Acquisition System (RTDAS) at 26 stations in Narmada basin with Master Control Centre (MCC) at Indore. The implementation of this project is being carried out by CE, NCA who is assisted by Director (Telemetry) for this specific work. Director (Hydrology) and other concerned Deputy Directors are in-charge of analysis of data. The field offices at Bhopal and Vadodara headed by Director level officers for monitoring and data collection are also functional under CE, NCA. In addition 3 sub-division offices headed by Assistant Engineer/ Assistant Executive Engineer are located at Mandla, Hoshangabad and Indore for supervising implementation/operation of RTDAS in upper, middle and lower regions of Narmada river respectively. The progress of SSP (Unit-II: Canals) is also being monitored by the NCA office at Vadodara, which has 1 Deputy Director and 1 Director to look after the works. CE, NCA has to follow the directions of the Hydromet Sub-group of NCA and Narmada Main Canal Sub-committee of NCA issued from time to time in carrying out the works. The party States sharing the expenditure for such works have representation in the above decision making Sub-groups. All these civil engineering works being handled by CE, NCA under the supervision and guidance of Member (Civil) / Executive Member of the Authority.

6. The monitoring of the construction of Indira (Narmada) Sagar Project is placed under Secretary, NCA who is assisted by a Director (Civil) for this work.

7. The monitoring of the generation of power at SSP complex and its distribution is done through Energy Management Center (EMC) of NCA. SE (EMC) is overall in charge of O&M of EMC on day-to-day basis. SE (EMC) works under the overall guidance of Member (Power), NCA. All the other matters related to the operation & maintenance of power houses at Sardar Sarovar Project and the coordination of power related matters to ensure the implementation of provisions under NWDT Award are also under the charge of Member (Power), NCA.

8. Member (Environment & Rehabilitation), NCA is responsible for monitoring of Environment & Rehabilitation activities of SSP in accordance with the directions issued by Environment / Rehabilitation Sub-groups of NCA from time to time. He is the Member-Secretary for both Environment & Rehabilitation Sub-groups headed by Union Secretaries of Environment & Forests, Social Justice & Empowerment respectively. Member (E&R) is assisted by Director (Environment) and Director (Impact Assessment & Rehabilitation) and Deputy Director level officers for data collection / field visits and for preparation of agenda / minutes for the Sub-group meetings.

9. Executive Member, NCA is in-charge of the administrative works of the Authority under the general supervision and control of Chairman, NCA. As per Clause-7 of the Narmada Water Scheme, constituting NCA, the Authority is empowered for creation of posts, approval of Recruitment Rules etc. These decisions are taken in the full-fledged meetings of the Authority. The service matters of NCA employees are at par with those applicable to the Central Government employees. In case of any deviation from the rules of the Govt. of India, the approval of the Central Government is required as per Clause-7 of the Narmada Water Scheme. The Authority has delegated administrative powers to various officers of NCA for day-to-day works of the administration. (Refer booklet on powers / duties of various officers for details). Accordingly all the routine matters viz. advance to staff, sanction of leave, sanction of other petty claims like reimbursement of tuition fee of children of staff etc. are being disposed off by Deputy Director (Administration) in his capacity as the Head of Office. The other matters viz. transfer / posting, appointments etc. are decided by other senior officers according to the powers delegated to them. Wherever required. Chairman, NCA is also being consulted. The administrative matters are initiated by Administrative Officer and D.D.(Adm). The cases which are required to be sent to EM, NCA and are routed through Director (TC) and Member (Civil), NCA.

10. All the capital and revenue expenditure of NCA is borne by the party State Governments of Gujarat, Madhya Pradesh, Maharashtra and Rajasthan. While the NCA office expenses are shared by the party States in equal proportion the expenditure on account of hydromet network for collection of hydromet data in Narmada basin is shared in the ratio of 44:40:15:1 by the States of Gujarat, Madhya Pradesh, Maharashtra and Rajasthan. A fund called "NCA Fund" has been constituted to which the sums paid by the States and other sums received for the Authority are credited. The fund of the Authority is maintained in one/two nationalized banks in the form of fixed/savings/current account deposits. The accounts of the Authority are audited by the Comptroller & Auditor General of India and its report is included in the Annual Report of the Authority. The Authority has delegated certain financial powers to its various officers for day to day works. These powers are utilized by the concerned officers in discharging their duties. The finance wing of the Authority with Director (Finance) works under the overall control & supervision of Member (Power). All the matters to be referred to EM, NCA by Director (Finance) shall be routed through Member (Power), NCA. Deputy Finance Officer is the Drawing & Disbursing Officer for NCA and is responsible for all payments. He shall ensure that proper approvals are obtained in each case before making any payment.

11. The procurement & contracts etc. for the day to day works in NCA are being handled by Secretary, NCA and CE, NCA by utilizing the powers delegated to them by the Authority. In case where these offices are not empowered, the matter is referred to EM, NCA or the Authority itself as the case may be for approval.

12. The Annual Report of the Authority for each financial year is prepared and placed on the Table of the Parliament. The draft report is prepared by Secretary, NCA and the approval of the Authority is obtained before it is published and placed in the Parliament.

13. The Authority also publishes the Narmada Ghati Vikas Patrika (NGVP), a bilingual Half Yearly magazine covering all the activities in Narmada basin. The magazine is published through Public Relation Cell of NCA which is under the control of Secretary, NCA.

14. The Building Section of NCA is under the charge of a Director (civil) to look after the maintenance of NCA staff quarters and office building of NCA. The building section is under the overall control of CE, NCA. Director (Civil), NCA posted with CE, NCA is also a middle level officer involved in these activities.